SCRAP Step 5 – “Pending Never-Ending”

My de-cluttering efforts continue with another assault on papers stacked up in my office.  (You can see my other blogs on this theme by clicking on “Clutter” in the TAG CLOUD).

When I retired, I brought some bad habits with me and set up a pending tray in my office.    Just like all my earlier ones, it was full from the start.    BIG MISTAKE !

Everyone has a pending tray, I had one when I was at work.    Mine filled up in no time at all and for the next thirty years, was never empty again.    Indeed it overflowed into a heap of papers in my PA’s office >> and eventually into a cupboard >>>> then into an archive room  >>>>>and finally into a Portacabin in the car park outside.       After I retired the Portacabin was taken away and destroyed in my memory, —- or perhaps in went to the rubbish tip.

So today, I am going to sort my overflowing pending tray.    After checking to see that there are no £1 notes in there,  I’m going to throw the rest away. Here goes:-

1. A Leicester Tigers Programme from 2015 – last season, nothing special about the match, but I kept it anyway.    I probably have several more in drawers around the house, or in my jacket pockets, or in my car, none of which I will never read again.     An obvious throw-away unless I plan too keep them for 100 years until they are a collector’s item.   That would truly be a long-term investment plan.

2. A clip full of scrap paper for jotting down notes/phone numbers/ addresses/ reminders/ anything really.   Just as long as you are prepared to lose it it the pile of papers.   It is another sort of filing  — ” Out Of Sight Out Of Mind Filing”.     It gives the impression of being organised, but is nothing of the sort.      Some bits of paper disappear for so long that you cannot recall what the note was about 😒    So I think I should SCRAP all my scrap paper.

3. A £10 gift voucher for a shirt, from when I last bought a shirt.  The catch is that you can only redeem it if you spend another £50 on more shirts.   Anyway it expired six months ago.   So that can go in the bin too.

4. More vouchers, from a local garden centre, sent to me in the winter and to be used by March 31st 2016.    Obviously you have to have a time schedule for spending all these vouchers, which does not exactly fit with my idea of a relaxed retirement.    I don’t think I am a voucher person 😄     Since it is now December 2016 and I’ve missed the expiry date, this is another one for the bin.

5. Unsolicited charity letters asking for a donation.   Once you give them money for the first time and provide them with your  details, you are on their limpet-like data base.   You become their “friend” for life !    You can never “unsubscribe”.   Like the Hotel California ” you can never leave” This de-cluttering is fun —- so much fun — I am almost beginning to enjoy it 😄

pig-pen-cartoon

Thank you Walt and George for starting me down this trail of tears.      My hour of happiness is over.     I will start again tomorrow on the never-ending-pending tray.

There will be a copy of Walt and  George’s book — “Seven Ways to Lighten Your Life Before You Kick the Bucket” — for the best ideas on de-cluttering.

The best ideas for faster SCRAP clearance could win a prize !!!!! mansmilew-bigboard-cropped-184

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SCRAP Step 4 – Bank Statements

My de-cluttering saga continues.  (You can see my other blogs on this theme by clicking on “Clutter” in the TAG CLOUD).

This time I am onto bank paperwork.    It merits special attention because there is so much of it and of course it is highly confidential.   It is also essential to keep it secure at all times. For this reason all the banks mentioned in my blog have had their names jumbled up, encoded and encrypted.

Bank papers always arrive in the post in plain A4 white envelopes, which look like letters from banks.    That’s not exactly secure — Oops!     They usually contain at least 5 pages, only 1 of which has any useful information.     The other four pages are incomprehensible, legalistic jargon and list all the things the bank is not responsible for —- including how they calculate their interest rates.  I think they put two fingers in the air and just think of a number 🙂

We have lots of banks and lots of bank accounts to spread the risk of losing all our disappearing savings in one go if one of our banks goes bust !    The problem with this approach is that we get lots of letters from banks.     In my office each bank has a separate box file and by the end of each year they are full of statements, financial reports and promotional literature — 90% of which I have not read.     Don’t let this mislead any burglar reading this blog into thinking we have loads of money, there is no money to be had —— just paper.

Here s a typical example, from let’s call it — the Worthless Paper Bank :-

  • an opening page with sort codes, which I can’t sort out 😟 ; International account numbers with 16 digits which I will never be able to copy down correctly if I ever need it.   What’s more I did not know I had an international account.   And then the one thing that would be useful to see is a date but —– no date, definitely no date.
  • a second page with all ONE of my transactions last month,  plus on the back a list of disclaimers designed to absolve the bank from any responsibility for anything.
  • the final page is a summary of the fist two pages, just in case I didn’t read it,  plus another copy of the disclaimers.
  • at one time I used to get two copies of all of this, but fortunately the bank ran out of trees and discontinued the extra copy some time ago.

All my other banks have similar variations of the above format but since there is not standardisation, you invariably struggle each time another set of paperwork turns up.  I now have a wall full of bulging box files.     All of this to look after my old age pension.      Seems a bit over the top, don’t you think?

It is all supposed to be kept for 7 years, so the tax man says, which makes storing it even more of a challenge.   The obvious solution is on-line banking, but with my computer skills that is about as secure as putting all my money under the mattress.    One wrong press of a key and I could be bankrupt !

Since this paperwork is all so hyper confidential, what the heck do I do with it ?    I could shred it but that would take days.      I could burn it but that would upset all my neighbours.      I could eat it like James Bond with a secret file, but that doesn’t sound like a very good Christmas dinner.

Has anybody got any good ideas on what to do with it all ?

clutterbankbills

There will be a copy of Walt Hopkins’ book — “Seven Ways to Lighten Your Life Before You Kick the Bucket” — for the best ideas on de-cluttering.

Rain forests have been sacrificed, my office is clogged up, no interest is shown or paid !

I did all this on Christmas Eve and it was an incredibly boring and frustrating couple of hours.      I’m done with bank statements for now.

mansmilew-bigboard-cropped-184

Merry Christmas!

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SCRAP Step 3 — Office bits and pieces

My de-cluttering continues a day at a time and another small step towards clutter freedom.  (You can see my other blogs on this theme by clicking on “Clutter” in the TAG CLOUD).

Today I turn my attention to the top drawer of one of my office desks.    The one I can’t open without a fight.

At one time I must have been thinking of setting up a new branch of Staples the stationers, because I seem to have accumulated an awful lot of things I must have needed once.    But obviously not twice, or three times, or four times, or more.

I have five staplers and seven boxes of staples.  I think some of them came out of Christmas crackers a few years ago.     Most of the staples are the wrong size and don’t fit the stapler.    I also have three staple removers.    Gosh at one time I must have had a lot of fun with staples.    Now I need to go on a staple diet.

Then there are the hole punches, four of them.    Enough to make 10,000 holes in Blackburn Lancashire —— or bags of confetti for the next Royal wedding 😄

And pins  —- drawing pins, red round-headed pins, blue, green, yellow, white and black headed pins.    And paper clips by the box full.   And blue tack.   And  crocodile clips.   And glue in tubes and in bottles.   Oh and finally sellotape, rolls and rolls of it.    I could pin, stick, staple and clip for the European Parliament, although on second thoughts I would probably require even more pins for that !

Then I found a comb, goodness knows why it’s there since I haven’t needed a comb for years 🙂

Not quite finished yet.   I have got rulers —- several rulers, all of them in feet and inches, maybe I could export them to America?  At least somebody still uses imperial measures !

A locked combination lock, with a long forgotten combination.    Could be useful as a training aid for trainee safe-crackers.

Finally, still on my first office drawer,  I find two ivory chop sticks!   Not quite sure what they are doing there, but I think they are quite valuable, because along with a lot of writing in Chinese there is an English translation “Empress of China”.    I do not remember meeting her, perhaps it was when we had a Chinese take-away last week.

It looks like this could be another addition to the school box, although I think I’ll leave out the old comb and I still need a polite idea for the chopsticks.

cluttergeneral

 

There will be a copy of Walt Hopkins’ book — “Seven Ways to Lighten Your Life Before You Kick the Bucket” — for the best ideas on de-cluttering.

mansmilew-bigboard-cropped-184

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SCRAP Step 2 — Pens, Pens, Pens

My de-cluttering saga continues.  (You can see my other blogs on this theme by clicking on “Clutter” in the TAG CLOUD).

I don’t know why I have so many pens.   I seem to have hundreds of them, scattered all over the place.    But the amazing thing is I can never find one when I want one.

So now I am into de-cluttering in a big way, I am going to set about today and sort out my pens (and pencils and marker pens and felt tip pens and every other writing implement) and when I say pens I really mean biros.

So my first step should be to gather them all together, but I will need a clear space before I start and that in itself is a challenge !

Desk top cleared, here we go :-

I start with my pen drawer where all the pens ought to be —- there are at least 60 black biros in the drawer which I use for most things.  I am sure there are still more to find all around the house.   Then I also find 1 lonely black felt tip, plus a load of photos which are obviously in the wrong place but I won’t look at them or I’ll be here for hours.

My desk tidy or more properly called my “desk untidy”— I have 3 desk untidies, plus  a tray of odds and sods, plus a small flower vase all full of assorted pens and pencils, 3 staplers with no staples, plus pins, paper clips, big and small crocodile clips and scissors.   The last thing it does is make my desk look tidy !    It just looks a mess and I haven’t even mentioned the large hole punch, the 3 foot folding ruler, the sellotape and the post it notes which don’t fit in the desk tidies, so they get moved around the desk top all the time.

Now for the office desk drawer —– this has all of the above items and more.  Parcel tape stuck firmly to the bottom of the drawer, invisible tape – what was that for?, a pencil sharpener that I must have last used in school, almost fossilised blue tack and white tack, floppy disks which were obsolescent before I learnt how to use them😟

I spread everything out on the desk top.    I could run a school with all of this, or at least open a pop up branch of Staples.   I fill one desk tidy with a sample of each thing I might need and  put the pins and paper clips into containers in the drawer.   I throw away all the duplicate rulers, the round the world collection of hotel pens, three now empty desk tidies, two pencil sharpeners, and two fountain pens with a bottle of Quink ink, which have secretly been waiting to be discovered on Antiques Roadshow.

scrap-pens

Now all I am left with is about 200 pens.    The ones I set out to sort hours ago.  First I ditch the round the world collection of hotel pens, then most of the pencils go in the bin.   I keep all the black biros, they should last me till about 2036.    I also hang onto all the Stabilo felt tip pens just to remind me of my glittering architectural career.

Finally, I am left with about ten pens with my father’s insurance brokers brand name.   I remember Dad was very proud of those pens. He had lots and lots of them that he used to give away to all his clients.

At last it dawns on me.   Pig Pens Disease must be hereditary, that’s where I got all this pen hoarding from 😄.  It’s all my Dad’s fault.

So has anybody got any good ideas for disposing of  lots of pens ?????

There will be a copy of Walt Hopkins’ book — “Seven Ways to Lighten Your Life Before You Kick the Bucket” — for the best ideas on de-cluttering.

mansmilew-bigboard-cropped-184

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SCRAP Step 1 — Envelopes

Following on from my previous blogs, I am starting on the initial steps of my de-cluttering campaign.     Yes that’s right, it’s going to be a war !  (You can see my other blogs on this theme by clicking on “Clutter” in the TAG CLOUD).

I thought I should try to achieve some easy wins, so I began with my office.   It is untidy to say the least —- stacked high with papers, shelves of rarely referred to reference books, drawers full of age-old files and other drawers with every conceivable office accessory.     It’s a daunting place to start and I have had several goes at it before, usually as a result of a vainglorious New Years resolutions.

Whatever happened to the administrative revolution that was supposed to follow the advent of the computer age?   The paperless office seems to have passed me by.

My office has beaten me before so let’s try an even smaller step:-

ENVELOPES

step 1 – scope the problem :-

To start with I have 57 brown A4 envelopes which I must have been saving for a mass mail out I was planning to do when I retired six years ago, although I now cannot remember what on earth for.    Just in case I hadn’t got that much to say, I have a further  50 small brown envelopes.   For posher friends I use white envelopes, so that my mail doesn’t look like a tax demand, for them I have 540 self seal 110 x 220 mm envelopes.    Looking at the total number of envelopes I must have more  friends than I thought, but at least I will save on all that licking.   The cost of the postage alone would have been enough to bankrupt me!

I haven’t yet mentioned the 100 vellum laid cream envelopes with  peel and seal, which we use to match our cream headed note paper.   Nor should I forget the 30 or so assorted sizes of bubble-wrap lined envelopes, which we use for the occasional, very occasional, special package.

That is 777 envelopes all together

(* I didn’t really count all these envelopes, the numbers are my best guesstimates, but my managerial training taught me to measure everything.)

scrap-envelope

Perhaps I should say at this point, that I  haven’t sent a letter to anyone for years, except for a few Christmas cards, which come with their own individual envelopes.

I reckon if I keep an assortment of 20 envelopes that should last me for at least a year.

So has anybody got any good ideas for disposing of 757 envelopes ??????

There will be a copy of Walt Hopkins’ book — “Seven Ways to Lighten Your Life Before You Kick the Bucket” — for the best ideas on de-cluttering.

mansmilew-bigboard-cropped-184

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ExtraCare Traditions – Jon Cleaver – R.I.P.

This is a re-post of a blog I first posted in January last year, sadly I have to report that Jon passed away in hospital in Coventry at the weekend.   He made a unique contribution as a volunteer at ExtraCare and enriched the lives of all the residents he photographed and wrote about.   Jon’ s warm smile and likeable style, together with his considerable journalistic skills helped champion the value in older people that they were often too modest to talk about themselves. He will be much missed by everyone who knew him. God bless you  Jon.

Foot note :- When I spoke to Jon’s son Mark today he told me that before Jon came to ExtraCare he was in partnership in his photography business and the company was called after both of their first names —-  Jon Graham Photography.   Jon never told me that 😄

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THIS IS AN ACKNOWLEDGMENT OF THE CONTRIBUTION MADE BY JON CLEAVER TO THIS SERIES OF BLOGS DESCRIBING SOME OF THE HISTORY AND CULTURE OF THE EXTRACARE CHARITABLE TRUST. 

For blogs in this series, click on “ExtraCare Traditions” in the TAG CLOUD

Jon Cleaver The photographs that accompanied all the ExtraCare Tradition blogs were taken by a truly, extraordinary volunteer – Jon Cleaver in the picture above. Jon started as a volunteer working with our Activities Manager — Mike Hallam.  That was over 25 years ago and he has been involved almost every week since then !   We initially used his skills as a professional photographer to champion our activities work and publicise it in our “Roundabout” magazine.

Over the years he will have taken thousands of photographs of our residents and he quickly became a fixture in the activities team. His contribution has been immense and he went on to hone his journalistic abilities by writing the “Meet Cleaver” pages in the Extralife magazine.  Each one of these is a thoughtfully researched story of the life of an ExtraCare resident. There cannot be a better example of what a volunteer can contribute to an organisation and I pay tribute to him for every hour he has given to ExtraCare, and for the joy he has brought to hundreds of residents lives.

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“Strategic Clutter Removal Action Plan”

Following my relatively unsuccessful attempts at de-cluttering, (commented on in my last blog – Clutter Doctor), I decided I needed to take a step back and use all my former management skills to attack the problem.    After all I had twenty years as a Managing Director and I must have learned something in that time.  All that strategic planning; the endless hours of goal setting; annual budgeting and resource planning; the days of communicating the mission to hundreds of staff; constant consultation and surveys with customers and monthly meetings to review performance —- I should be able to do a bit of de-cluttering, shouldn’t I?    What I need is a Grand Strategic Plan with a catchy name !

Strategic Clutter Removal Action Plan

The first step is to “scope the problem”.   So I will draw up a list of just how much potential clutter I have got:

CLOTHES – Shoes; ties; socks; shirts; sweaters; pyjamas; pants; vests; gardening wear; trousers; suits

BOOKS – Gardening; maps; novels; unread; memorable; manuals; dictionaries; jigsaws

PAPERS – newspapers; bills; addresses; diaries; boxfiles; envelopes; scrap paper; blogs

TOOLS – screwdrivers; hammers; saws; planes; screws; nails; toolboxes

GARDEN – brushes; forks, shovels; secateurs; rakes; spades; clippers; pots; boxes; ladders

There is more, much,much more, but I will get around to that in a year or two, when I have finished the first lot, or moved away and left it all behind 😄

The second step might be to look at some strategic options for approaching the task:-

  1. research books on de-cluttering
  2. pay someone to do it
  3. buy more sheds
  4. throw it all away
  5. live with the clutter
  6. love clutter and collect more
  7. move house and leave it all behind
  8. sell it all on eBay
  9. give it all away
  10. seek innovative ideas on de-cluttering from friends

The answer could lie in any, or all of the above, but fortunately before I spent too much time on my grand strategic plan, SCRAP, my doctor friend managed to find me a consultant in de-cluttering called Walt Hopkins.  I first came across Walt when his book on de-cluttering was mentioned in Ronnie Bennett’s blog “Time Goes By”.   Ronnie had come up with an idea of a competition with Walt’s book as a prize and recently Walt made the same offer to me.  So here we go:-

Over the next couple of months I intend to write blogs on how I am managing to get rid of my clutter and I have three of Walt’s books —- “Seven Ways to Lighten Your Life Before You Kick The Bucket” —  to give away as prizes for the best comments and ideas I receive on de-cluttering.  

You can find out more about Walt and how to buy his book by clicking on the following link:

http://www.walthopkins.com

 

 

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“Clutter Doctor – a cry for help”

Good morning Doctor

I am sorry to bother you again, but I seem to have a recurring problem with my clutter disorder.   You may recall that when I came to see you four years ago, you  prescribed a shed for my  condition.   (You can see my previous symptoms by clicking on the Archive for January 2012).   Sadly my shed is now full of even more clutter and in spite of repeated efforts on my part the clutter will not go away.  

shed

Goodness knows I have tried.   In 2013 I  got rid of  a lot of socks and ties, but now my sock drawers are overflowing again and I do miss those ties 😂.     See my blog ”  Clutter-head” by clicking on October 2013 in the Archive.

clutter1

I made another brave effort only two years later in 2015, when I thinned out all the kitchen drawers and cupboards.   Remember all those useless, unused gadgets I had accumulated  — I still don’t know what many of them were for?    Then there were the half full bottles and long past their sell-by date cans  —-  I have not missed any of them.     That was a colossal effort, which seemed to help for a while, but gradually the  drawers are full to bursting again and the cupboard shelves are double stacked so that things regularly fall out when you open a door.

clutter-copy

Dear Doctor, I think this cluttering must be a bug of some sort or maybe a virus, because it seems to keep coming back.    You will see from my blog in October this year, that I think I might have Pig Pen’s Disease, have you heard of it?    Do you know if there is a cure for PPD?     If you don’t have an answer could you please refer me to a specialist, because my problem has been going on for years and I do not seem to be getting any better.

It may be best if you could refer me to a de-cluttering specialist.  I don’t know if you can get them on the NHS?  I really don’t think another shed would solve the issue, although I must thank you for trying.

Yours sincerely, from the bottom of a heap of clutter

John

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“Pets on Prescription”

Pets often steal your heart.  This lovely little lady called Tilly, has certainly stolen mine. She takes me for a walk most days and that guarantees lifting your mood for the rest of the day.  A study says they do a lot more than that!

tilly

A report in the American Heart Association Journal “Circulation”, concludes “pet ownership not only helps reduce stress and lower blood pressure, it has been shown to reduce depression and loneliness”.

A study of more than 5,200 adults shows dog owners are engaged in more walking and physical activity than non-owners.  (It took a genius and lots of research dollars to work that out) 🙂

pets-on-prescription

I am supposed to be taking Tilly for a walk most days but in reality she leads the way most of the time and I’m the one trying to catch up.

Perhaps the nations GP’s should link up with the RSPCA and start  prescribing pets instead of pills !!!

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“Happy, Clappy NHS”

Three years ago NHS Services for Older People were in the depths of despair in the aftermath of the 1200 deaths that were identified at Mid Stafford General Hospital.    This subsequently became the subject of the Francis Report, which made 290 recommendations of how elderly health care in the NHS should improve.  (You can see my comments on this by clicking on “THE FRANCIS REPORT” in the TAG CLOUD).

I forecast at the time that the report had too detailed a focus and lacked an overall vision.    At the same time, the huge number of recommendations were so diverse as to be almost impossible to implement and there would be no way to hold people to account.    Sure enough there seems to have been little obvious change in the following years as evidenced by the Care Quality Commission’s frequent assessments of hospital care as inadequate or in need of improvement.

The latest Twitter gimmick that the NHS has come up with to improve things is the recruitment of Henrietta Hughes, who is a GP, who has been appointed to the role of NHS National Guardian.     This is not a new newspaper editor, nor is it the establishment of some health and safety security service for hospital wards.    Believe it or not, her role in her own words “is to promote happiness throughout the NHS”.   What’s more she will have an army of local guardians in every hospital to spread love and happiness everywhere.

I hope they are not armed with bullet-proof vests, dark glasses and AK47’s otherwise their mission might be misunderstood.   They might be more successful if they wore tie-died shirts, had flowers in their hair and gave out whacky backy.

happyclappynhs

 

This is a direct response to the recommendations in the Francis Report and it will,  no doubt, be just as effective.

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